Bakery chain in Burbank is in need of a Payroll and Benefits Administrator. The Payroll and Benefits Administrator possesses a strong understanding of Federal and California laws pertaining to labor, payroll taxes and benefits and is responsible for payroll and benefit administration and maintains abreast of internal policy changes and new legal mandates. Works closely with Human Resources, Accounting, and Senior Management to ensure company-wide compliance to policy and mandated laws.
RESPONSIBILITIES & DUTIES- The essential functions in this job description are not all-inclusive of this job’s duties and responsibilities.
Time and Pay
o Validates accuracy of pay computations.
o Conducts final review and approval of time records. Confirms accurate use of pay adjustment codes and Manager comments. Communicates discrepancies to District Manager and conducts training as required.
o Adjusts payroll records.
o Audits and adjusts sick and vacation accrual balances as required.
o Locks the payroll run, audits the accuracy of the run, enters quick and adjusting entries and commits bi-weekly payroll by set deadlines. Reviews and processes retro-active pay requests.
o Complies with record retention requirements by exporting reports after each pay run.
o Confirms accuracy of payroll taxes on all pay runs. Validates and reconciles quarterly payroll tax statements and annual W2s. Works with Accounting Manager, IT and third party payroll provider to resolve discrepancies and items identified in the payroll audit report.
o Processes legally required wage garnishments, court ordered deductions, and child support withholdings.
o Processes Final Checks and coordinates delivery for check/s to arrive by notified deadline.
Benefits Management and ACA Reporting
o Confirms accurate deductions based on employee selections each payroll and on final check.
o Maintains being informed on employee benefit selection changes. Manually processes adjustments as required.
o Identifies total benefit year differences bi-weekly and adjusts as necessary. Directs write-off requirements to Accounting Manager and carrier site discrepancies to HR. Identifies and follows up on billing discrepancies.
o PPACA – ensures Part-Time employees are measured and validates accuracy of average hours worked. Notifies HR upon PPACA-FT qualification. Maintains log of encountered system problems, manual calculation, reason for lateness in processing and description of action taken. Informs Benefits Administrator in the event of a process failure and follows through to an enrollment or declination. Works closely with IT and HR in resolving issues as they arise.
o ACA Reporting – Validates accuracy of annual 1094C and 1095C reports. Submits timely filings to CTS.
Analysis and Reporting
o Compiles metrics and produces reports.
o Engages in benchmarking studies to establish areas of potential operational improvement.
o Assists with financial modeling, forecasting, budget, variance analysis, and cost reduction analysis requests.
o Special projects as directed by Senior Management.
BA/BS in Business Administration, Finance or Accounting. Two to five years working in Human Resources, Payroll or Accounting. Proficient on MS Excel and Access. Proficient in Ceridian Dayforce is a plus. Strong verbal and written communication skills. Attentive to detail, thorough and accurate with strong analytical skills and the ability to identify, clarify, resolve and follow through to completion. Maintains confidential information.
· Paid Vacation
· Paid Observed Holidays*
· Paid Sick Days
· Health, Vision, Dental and Life Insurance
· Employee Discounts
*Holidays observed, Memorial Day, The Day after Thanksgiving, Christmas Day and New Year’s Day.