Provides analytical support for the payroll team, particularly as it relates to the payroll and time and attendance modules and handles high volume, complex transactions. Works with all aspects of payroll including compensation, deductions, general ledger, taxes, auditing, compliance and implementation of system updates/upgrades. Strives to make continuous improvements to the overall processes.
ESSENTIAL DUTIES & RESPONSIBILITIES
The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.
- Extracts, validates, and imports batches from time-keeping system, currently Kronos, and loads file into payroll system, currently MUNIS
- Reviews and processes payroll deductions, such as direct deposits and 403Bs
- Researches and identifies innovative solutions to solve payroll issues in an increasingly more complex technical environment
- Assists in running and validating payroll process
- Audits payroll and personnel records to determine compliance with Massachusetts and federal laws, city policies, and employment agreements
- Uses relevant information and individual judgment to assess risk and determine whether events or processes comply with laws, regulations, or standards
- Develops and recommends written policies, procedures, and standards of conduct
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
- Uses computer and computer systems (including hardware and software) to develop systems, compile data, or process information
- Conducts pre-implementation audits to determine if proposed systems and programs changes will work as planned
- Provides guidance and expert advice to management or other groups on technical, systems or process-related topics
- Maintains confidentiality and integrity of personal information
- Keeps up-to-date technically and apply new knowledge to your job
- Performs other duties as assigned by the Chief Financial Officer or his/her designee
- Performs related duties of a similar nature and level as assigned
MINIMUM JOB QUALIFICATIONS
Education and Experience
Bachelor’s degree in Accounting, Business Administration or related field. Minimum 1-3 years’ experience, including experience with payroll.
Appropriate education substitutions can be made.
KNOWLEDGE, SKILLS, and ABILITIES
- Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process
- Ability to comprehend and make inferences from written material
- Ability to determine compliance with contract requirements
- Ability to produce clear and concise reports with thorough backup
- Ability to specify methods to resolve payroll issues problems both orally and in writing
- Ability to filter through significant detail and provide business deliverables
- Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
- Ability to work independently; be self-motivated and goal-oriented
- Ability to deploy strong organization skills in order to meet deadlines, perform detail-oriented tasks and balance a variety of responsibilities
- Knowledge and skills working with Microsoft Office Suite, including Excel, Access, Word, PowerPoint, and Outlook
- Knowledge of document controls and databases, with specific emphasis on Payroll and Time and Attendance systems
- Knowledge of Accounting Principles and General Ledger account classifications
CORE KNOWLEDGE, SKILLS, AND ABILITIES
- Skill in utilizing interpersonal skills to relate and interact with a diverse population
- Skill in detail oriented planning and able to set priorities, objectives and meet deadlines
- Ability to provide positive and effective customer service
- Ability to adapt to and accommodate new methods and procedures
- Ability to work independently or as a member of a team
- Ability to apply listening skills, work under pressure, address conflict and solve problems
- Ability to read, analyze and interpret standard, policies, procedures and regulations
- Ability to effectively present information using attention to detail and accuracy
- Ability to exercise good judgment
- Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
- Ability to communicate effectively orally and in writing
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.
This position requires employee to be in an office or similar indoor environment.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Springfield Public School District (MA) is an Equal Opportunity Employer.
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness. Title IX Notice of Nondiscrimination
Springfield Public Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Springfield Public Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discrimination on the basis of sex in admission, administration of its educational programs or activities or employment. The Senior Administrator of Human Resources, Kathleen O’Sullivan, Springfield Public Schools, 1550 Main St. Springfield MA, 01103, 413-787-7100, ext. 55428, has been designated as the employee responsible for coordinating Springfield Public Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Springfield Public Schools may be referred to Kathleen O’Sullivan or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481.
Location/Region: Springfield, MA